Privacy Policy

1. Information on personal data protection

The Universidade de Vigo is committed to complying with applicable personal data protection legislation and to ensuring the proper protection of personal data processed in the context of its institutional, academic, research and dissemination activities.

This Privacy Policy explains how personal data may be processed through the website of the AWESDI project, available at:

https://awesdi.webs.uvigo.es

AWESDI — Atlantic Wave Energy Sustainable Deployment Initiative — is a European project implemented within the Interreg Atlantic Area Programme and linked to EPhysLab, a research group of the Universidade de Vigo.

This website has an institutional, informative and dissemination purpose. It provides information about the AWESDI project, its objectives, partners, news, activities, results and related public information.

2. Data controller

The data controller is:

Universidade de Vigo
CIF: Q8650002B
Address: Edificio Exeria, As Lagoas, Marcosende, s/n, 36310 Vigo, Spain
Telephone: +34 986 813 600
General contact email: informacion@uvigo.gal
Website: https://www.uvigo.gal/

For matters specifically related to the AWESDI project, users may contact:

AWESDI project contact email: awesdi@uvigo.es

The project is operated in the framework of the Universidade de Vigo and EPhysLab. References to AWESDI, EPhysLab, Universidade de Vigo and Interreg Atlantic Area are included for institutional, research, communication and dissemination purposes.

3. Data Protection Officer

Users may contact the Data Protection Officer of the Universidade de Vigo in relation to any matter concerning the processing of personal data and the exercise of data protection rights.

[Pending confirmation: include the official Data Protection Officer contact details once confirmed by Universidade de Vigo.]

4. Categories of personal data processed

Depending on how users interact with the website, the following categories of personal data may be processed.

4.1 Contact form data

When users submit the contact form, the website may process:

    • name and surname;
    • email address;
    • subject of the enquiry;
    • message content;
    • confirmation of acceptance or acknowledgement of the Privacy Policy;
    • technical information necessary to submit and manage the form.

The contact form is provided through WPForms. Form submissions are not stored as entries in the WordPress database. The information submitted through the form is sent to the AWESDI project contact email in order to manage and respond to the enquiry.

4.2 Email communications

When users contact the AWESDI project by email, the project may process:

    • sender email address;
    • name and surname, where provided;
    • institution or organisation, where provided;
    • content of the communication;
    • any additional information voluntarily included by the user.

4.3 Website statistics

The website uses Burst Statistics to obtain information about the use of the website.

The website may use the burst_uid cookie for website statistics, subject to the user’s consent through the cookie banner.

The website does not currently use Google Analytics.

4.4 Cookies and consent preferences

The website uses Complianz to manage cookie consent preferences.

Complianz may store technical cookies necessary to remember the user’s cookie choices, such as accepted or denied categories.

Further information is available in the Cookies Policy.

4.5 Images, news and project activities

The website may publish news, photographs, videos or other communication materials related to AWESDI activities, meetings, workshops, events or dissemination actions.

Where identifiable persons appear in such materials, personal data will be processed in accordance with the applicable legal basis and, where necessary, specific information notices, authorisations or consent mechanisms used for the relevant activity.

4.6 Newsletter

The website does not currently operate a newsletter subscription service.

If a newsletter or mailing list is enabled in the future, this Privacy Policy will be updated accordingly and, where required, users’ consent will be requested.

4.7 Event registrations

The website does not currently provide event registration forms.

If event registration forms are enabled in the future, this Privacy Policy will be updated to describe the data collected, purposes, legal basis, retention period and possible recipients.

5. Purposes of processing

Personal data may be processed for the following purposes.

5.1 Managing enquiries

To receive, manage and respond to enquiries submitted through the contact form or by email.

5.2 Project communication and dissemination

To provide information about the AWESDI project, its objectives, activities, results, news, public outputs and dissemination actions.

5.3 Website operation and security

To ensure the proper technical operation, maintenance, security and availability of the website.

5.4 Cookie consent management

To store and manage users’ cookie consent preferences through Complianz.

5.5 Website statistics

To obtain information about visits and use of the website through Burst Statistics, subject to the user’s consent where required.

5.6 Publication of project-related content

To publish institutional, scientific and dissemination content related to the AWESDI project, including news, photographs, videos, activities and public events.

5.7 Compliance with legal, institutional and project obligations

To comply with applicable legal obligations, transparency requirements, accountability duties and obligations related to European project communication and reporting.

6. Legal basis for processing

The legal basis for processing may vary depending on the specific processing activity.

6.1 Public interest and institutional mission

Certain processing activities may be carried out in the performance of a task carried out in the public interest or in the exercise of the public functions entrusted to the Universidade de Vigo, especially in relation to research, institutional communication, dissemination and public university activities.

6.2 Consent

Consent may be used as the legal basis for:

    • statistics cookies;
    • optional communications;
    • future newsletter subscriptions, if enabled;
    • certain uses of images or audiovisual materials, where required;
    • other processing activities where consent is the appropriate legal basis.

Users may withdraw consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.

6.3 Legitimate interest

Legitimate interest may apply to basic website security, prevention of misuse, management of technical incidents and ordinary institutional communications, provided that such interests do not override the rights and freedoms of the persons concerned.

6.4 Compliance with legal obligations

Some processing may be necessary to comply with legal, administrative, audit, transparency, archiving, public-sector or European funding obligations.

6.5 Pre-contractual or contractual measures

Where applicable, processing may be necessary to manage a request, activity or relationship initiated by the user.

7. Data retention

Personal data will be kept only for as long as necessary for the purposes for which it was collected and, where applicable, for the time required to comply with legal, institutional, audit, archiving or project-related obligations.

As a general reference:

    • contact form enquiries are sent to the AWESDI project contact email and are not stored as WPForms entries in WordPress;

    • email communications will be kept for the time necessary to manage the enquiry and any related follow-up;

    • cookie consent records will be kept for the period configured in the consent management tool;

    • website statistics will be retained according to the configuration of Burst Statistics;

    • project communication materials may be kept for the duration of the project and any additional period required for dissemination, reporting, transparency or archiving purposes.

Specific retention periods may depend on institutional procedures of the Universidade de Vigo, applicable law and European project reporting or archiving obligations.

8. Recipients and data communications

Personal data may be accessed by authorised personnel of the Universidade de Vigo and by persons involved in the management, communication or dissemination of the AWESDI project, only where necessary for the purposes described in this Privacy Policy.

Personal data submitted through the contact form is sent to the AWESDI project contact email and is not stored as entries in WordPress through WPForms.

Personal data may also be processed by service providers acting as processors, such as:

    • website hosting or maintenance providers;
    • WordPress-related technical service providers;
    • form management tools, such as WPForms;
    • cookie consent management tools, such as Complianz;
    • website statistics tools, such as Burst Statistics;
    • email or technical service providers.

Where applicable, personal data may be communicated to public authorities, audit bodies, funding bodies, supervisory authorities or other entities where required by law or by project-related obligations.

9. International data transfers

As a general principle, personal data should be processed within the European Economic Area whenever possible.

The website currently does not use Google Analytics and does not currently operate a newsletter service.

If in the future the website uses tools or services involving international data transfers, such transfers will be carried out in accordance with the GDPR and appropriate safeguards will be applied where required.

10. External links and third-party websites

The website may include links to external websites, platforms, project partners, institutional pages or social media profiles, such as LinkedIn.

These links are provided for information and dissemination purposes. Merely displaying a link does not necessarily imply that the third-party platform places cookies through this website.

If users click on external links, they will leave the AWESDI website and the privacy and cookie policies of the relevant third-party platform will apply.

11. Data subject rights

Users may exercise the rights recognised by the GDPR and applicable data protection legislation, including:

    • right of access;
    • right to rectification;
    • right to erasure;
    • right to restriction of processing;
    • right to object;
    • right to data portability, where applicable;
    • right to withdraw consent at any time, where processing is based on consent;
    • right not to be subject to a decision based solely on automated processing, including profiling, where applicable.

The exercise of these rights may be subject to the conditions and limits established by applicable law.

12. How to exercise data protection rights

Users may exercise their data protection rights by contacting the Universidade de Vigo through the appropriate institutional channels.

For matters related to the AWESDI project, users may contact:

AWESDI project email: awesdi@uvigo.es

The request should clearly indicate the right being exercised and include sufficient information to verify the identity of the requester, where necessary.

[Pending confirmation: add the official Data Protection Officer contact or institutional procedure for exercising data protection rights once confirmed by Universidade de Vigo.]

13. Right to lodge a complaint

Users have the right to lodge a complaint with the competent data protection supervisory authority if they consider that the processing of their personal data infringes applicable data protection legislation.

In Spain, the competent supervisory authority is:

Agencia Española de Protección de Datos (AEPD)
Website: https://www.aepd.es/

Users are encouraged to contact the Universidade de Vigo or its Data Protection Officer first so that the issue can be reviewed and addressed.

14. Security of information

The Universidade de Vigo applies technical and organisational measures intended to ensure an appropriate level of security for personal data, taking into account the nature, scope, context and purposes of the processing, as well as the risks to the rights and freedoms of individuals.

These measures may include access controls, confidentiality obligations, secure website management, technical maintenance, backups, updates and incident management procedures.

15. Accuracy of data

Users are responsible for ensuring that the personal data they provide through the website is accurate, complete and up to date.

If users provide personal data relating to third parties, they must ensure that they are lawfully entitled to do so.

16. Changes to this Privacy Policy

This Privacy Policy may be updated to reflect legal, technical, organisational or project-related changes.

The updated version will be published on this website and will indicate the date of the last update.

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